Olam International

1. Sustainable palm oil policy or commitment for all its operations?

2. Sustainable palm oil policy or commitment applies to all suppliers?

3. High-level position of responsibility for sustainability?

Dr Christopher Stewart, Global Head of CR&S.

4. One or more members within the board of the company have responsibility for sustainability?

5. Percentage or number of women in senior management team?

11% - The company reports that 3.7% of it's primary workforce are managers, 0.4% which are female.

6. Percentage or number of women board members?

1 (10%)

7. Member of multiple industry schemes or other external initiatives to reduce negative environmental or social outcomes associated with palm oil production?

[Externally verified] Member of UN Global Compact, Natural Capital Coalition, Global Agri-business Alliance, TFA 2020, HCV Resource Network and WBCSD.

8. Collaboration with stakeholders to reduce negative environmental or social outcomes associated with palm oil production?

The company has engaged in dialogue with NGOs, including with Mighty Earth, and has agreed to collaborate with them on forest conservation and sustainable agriculture. It has also worked with NGOs as part of The Forests Dialogue. The company also has a joint venture with the government of Gabon on reducing reliance on imported food and supporting rural livelihoods for smallholders.

9. Sustainability report published within last two years?

2018 sustainability report is included in 2018 annual report. Stand alone sustainability report last published in 2015.

10. Reports through standardised reporting systems?

GRI, CDP.

11. Verification report on compliance with POIG Charter, if a POIG member?

This indicator is disabled as the company is not a POIG member.

12. Climate risks assessment available?

13. Total land area managed/controlled for oil palm (ha)?

144254

14. Total oil palm planted area (ha)?

60850

15. Plasma/scheme smallholders planted area (ha)?

This indicator is disabled as the company does not source from plasma/scheme smallholders.

16. Unplanted (areas designated for future planting) (ha)?

10972

17. Conservation set-aside area, including HCV area (ha)?

72432 - HCV area.

18. Area for infrastructure (ha)?

17273

19. Maps of estates/management units?

20. Maps of scheme/plasma smallholders?

This indicator is disabled as the company does not source from plasma/scheme smallholders.

21. Names and locations of all third-party supplying plantations?

22. Number of company-owned mills?

2

23. Names and coordinates of company-owned mills?

24. Number (or percentage) of company-owned mills that source from company-owned plantations and/or third-party plantations?

2

25. Total volumes (or percentages) sourced by company-owned mills that come from company-owned plantations and/or third-party plantations?

287000

26. Number of supplier mills?

1029

27. Names and coordinates of all third-party supplying mills?

28. Number (or percentage) of third-party supplier mills that source from their own plantations and/or third-party plantations?

29. Total volumes (or percentages) sourced from third-party supplier mills that come from their own plantations and/or third-party plantations?

30. Total volume (or percentage) sourced for refineries that comes from intermediary traders and/or refiners rather than directly from mills?

31. Time-bound commitment to achieve 100% traceability to mill level?

2018

32. Percentage of supply traceable to mill level?

100%

33. Time-bound commitment to achieve 100% traceability to plantation level?

2020

34. Percentage of fresh fruit bunches (FFB) from own mills traceable to plantation level?

[Externally verified] 100%

35. Percentage of fresh fruit bunches (FFB) from supplier mills traceable to plantation level?

42%

36. Publishes traceability data at refinery level?

37. Publishes traceability data at crusher level?

38. Commitment to zero deforestation or zero conversion of natural ecosystems?

The company is committed to zero deforestation, however, not time-bound.

39. Commitment to zero deforestation or zero conversion of natural ecosystems applies to all suppliers?

The company is committed to zero deforestation, however, not time-bound.

40. Criteria for defining deforestation?

Primary forest, HCV, HCS, peat. No cut-off date is mentioned.
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41. Evidence of monitoring deforestation?

The company states it monitors deforestation by GIS teams using drones in combination with monthly on-the-ground surveys, and partnered with the World Resources Institute (WRI) and utilising its online forest monitoring and alert system – Global Forest Watch Pro – to conduct more timely assessments on deforestation risks linked to its third-party mills.

42. Amount of illegal/non-compliant deforestation recorded in own operations?

43. Amount of illegal/non-compliant deforestation recorded in supplier operations?

44. Commitment to restoration of non-compliant deforestation/conversion?

45. Commitment to restoration of non-compliant deforestation/conversion applies to all suppliers?

46. Implementing a landscape or jurisdictional level approach?

The company states various examples of implementing a landscape or jurisdictional level approach. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

47. Commitment to biodiversity conservation?

48. Commitment to biodiversity conservation applies to all suppliers?

49. Identified species of conservation concern, referencing international or national system of species classification?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

50. Examples of species and/or habitat conservation management?

[Externally verified] The company states it monitors the integrity of riparian buffer in the conservation area and implements an extensive biodiversity plan to protect iconic species including gorillas, chimpanzees and elephants living in the forest around the plantations. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

51. Commitment to no hunting or only sustainable hunting of species?

52. Commitment to no hunting or only sustainable hunting of species applies to all suppliers?

53. Commitment to conduct High Conservation Value (HCV) assessments?

54. Commitment to conduct High Conservation Value (HCV) assessments applies to all suppliers?

55. High Conservation Value (HCV) assessments for planting undertaken prior to January 2015, and associated management and monitoring plans?

[Externally verified] There is public availability of the following HCV assessments:
Olam Palm Gabon – Mouila Lot 2; Olam Palm Gabon – Lots 8, 9 & 11; Olam Palm Gabon – Mouila Oil Palm Nursery Site.

56. High Conservation Value (HCV) assessments for all estates planted since January 2015?

[Externally verified] There is public availability of the following HCV assessments:
Olam Palm Gabon Mouila Lot 3, Mouila Lot 3 Extension, In addition there is a HCV assessment for SOTRADER, the smallholder program in which Olam has a 49% stake and Olam Palm Gabon at Bindo Bifoun (Makouké).

57. High Conservation Value (HCV) management and monitoring plans for all estates planted since January 2015?

[Externally verified] There is public availability of the following HCV management and monotoring plans:
Olam Palm Gabon Mouila Lot 3, Mouila Lot 3 Extension, In addition there is a HCV assessment for SOTRADER, the smallholder program in which Olam has a 49% stake and Olam Palm Gabon at Bindo Bifoun (Makouké).

58. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS)?

59. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS) applies to all suppliers?

60. Satisfactory review of all High Conservation Value (HCV) assessments undertaken since January 2015 by the HCV ALS Quality Panel?

[Externally verified] There is a satisfactory review of all HCV assessments undertaken since January 2015:
Mouila Lot 3 and Mouila Lot 3 Extension, as well as for SOTRADER, the smallholder program in which Olam has a 49% stake and Olam Palm Gabon at Bindo Bifoun (Makouké).

61. Commitment to the High Carbon Stock (HCS) Approach?

62. Commitment to the High Carbon Stock (HCS) Approach applies to all suppliers?

63. High Carbon Stock (HCS) assessments?

64. Commitment to conduct social and environmental impact assessments (SEIAs)?

65. Commitment to conduct social and environmental impact assessments (SEIAs) applies to all suppliers?

66. Social and environmental impact assessments (SEIAs) undertaken, and associated management and monitoring plans?

[Externally verified] There is public availability of the following SEIAs:
Olam Palm Gabon – Mouila Lot 2; Olam Palm Gabon – Lots 8, 9 & 11; Olam Palm Gabon – Mouila Oil Palm Nursery Site, Olam Palm Gabon – Mouila Lot 3, Olam Palm Gabon – Mouila Lot 3 extension, as well as for SOTRADER, the smallholder program in which Olam has a 49% stake.

67. Commitment to no planting on peat of any depth?

68. Commitment to no planting on peat of any depth applies to all suppliers?

69. Implementation of commitment to no planting on peat of any depth?

The company reports that it has no peat in its Gabon concessions.

70. Landbank or planted area on peat?

0

71. Commitment to best management practices for soils and peat?

72. Commitment to best management practices for soils and peat applies to all suppliers?

73. Evidence of best management practices for soils and peat?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

74. Commitment to zero burning?

75. Commitment to zero burning applies to all suppliers?

76. Evidence of fire monitoring and management?

77. Details/number of hotspots/fires in company estates?

78. Details/number of hotspots/fires within surrounding landscape/smallholders?

79. Time-bound commitment to reduce greenhouse gas (GHG) emissions intensity?

2020 (10%)

80. Methodology used to calculate GHG emissions?

RSPO Palm GHG Calculator.

81. Progress towards commitment to reduce GHG emissions intensity?

82. Percentage of mills with methane capture (100%)?

83. GHG emissions intensity?

12.92 - tCO2e/ha.

84. GHG emissions from land use change?

85. Time-bound commitment to improve water use intensity?

2020 (10%)

86. Progress towards commitment on water use intensity?

Water use intensity for 2018 is 3,374m3 per MT product whereas 3,587m3 per MT product in 2017.

87. Water use intensity?

2.43 - m3/tonne of product.

88. Time-bound commitment to improve water quality (BOD and COD)?

The company only has a target to achieve 100% compliance with wastewater discharge limits for water quality by 2020, but does not refer to BOD or COD specifically.

89. Progress towards commitment on water quality (BOD and COD)?

90. Treatment of palm oil mill effluent (POME) and/or palm oil refinery effluent (PORE)?

[Externally verified] The company only provides information about POME treatment.

91. Commitment to protect natural waterways through buffer zones?

92. Implementation of commitment to protect natural waterways through buffer zones?

The company states it monitors the buffer zone using drones. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

93. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers?

The company commits to minimise the use of pesticides but no commitment in relation to fertiliser could be found.

94. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers, applies to all suppliers?

The company commits to minimise the use of pesticides but no commitment in relation to fertiliser could be found for suppliers.

95. Implementation of commitment to reduce chemical usage?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

96. Chemical usage per ha or list of chemicals used?

The company reports in its RSPO certification report dated Aug-Dec 2015, a summary of herbicides, insecticides and fungicides used.

97. Commitment to no use of paraquat?

98. Commitment to no use of paraquat applies to all suppliers?

99. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides?

100. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides applies to all suppliers?

101. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention?

102. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention applies to all suppliers?

103. Integrated Pest Management (IPM) approach?

The company promotes integrated pest management techniques like threshold spraying and using natural methods to deter pests. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

104. Commitment to human rights?

105. Commitment to human rights applies to all suppliers?

The company has a commitment to respect human rights but only in relation to its workers.

106. Progress on human rights commitment?

The company trains its employees to ensure complaince with human rights policy.Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

107. Commitment to respect legal and customary land tenure rights?

108. Commitment to legal and customary land rights applies to all suppliers?

109. Details of process for addressing land conflicts available?

110. Commitment to respect indigenous and local communities' rights?

111. Commitment to indigenous and local communities' rights applies to all suppliers?

112. Examples of local stakeholder engagement to prevent conflicts?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

113. Commitment to free, prior and informed consent (FPIC)?

114. Commitment to free, prior and informed consent (FPIC) applies to all suppliers?

115. Details of free, prior and informed consent (FPIC) process available?

The company refers to the UN REDD FPIC process but limited details provided.

116. Commitment to support the inclusion of women across palm oil operations, including addressing barriers faced?

117. Commitment to support the inclusion of women across palm oil operations, including addressing barriers faced, applies to all suppliers?

118. Commitment to mitigate impacts on food security?

119. Commitment to mitigate impacts on food security applies to all suppliers?

120. Progress on commitment to mitigate impacts on food security?

121. Commitment to provide essential community services and facilities?

122. Progress on commitment to provide essential community services and facilities?

The company has invested in infrastructure such as clinics, schools, fresh water wells and solar street lights for local community development. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

123. Commitment to respect all workers' rights?

124. Commitment to respect all workers' rights applies to all suppliers?

125. Progress on commitment to respect all workers' rights?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

126. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles?

127. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles applies to all suppliers?

128. Commitment to eliminate gender-related discrimination with regards to employment and occupation?

129. Commitment to eliminate gender-related discrimination with regards to employment and occupation applies to all suppliers?

130. Percentage or number of temporary employees?

36500 (49%)

131. Percentage or number of women employees?

29% - The company reports 29% of the company's primary workforce are women. Information about number of women in secondary workforce not found.

132. Commitment to pay at least minimum wage?

133. Commitment to pay at least minimum wage applies to all suppliers?

134. Progress on commitment to pay minimum wage?

Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.

135. Reporting of salary by gender?

136. Commitment to address occupational health and safety?

137. Commitment to address occupational health and safety applies to all suppliers?

138. Reduction of time lost due to work-based injuries?

The company reports reduction in Lost Time Injury Frequency rate in 2018 compared to 2017.

139. Time lost due to work-based injuries?

140. Zero fatalities as a result of work-based accidents?

141. Number of fatalities as a result of work-based accidents?

12

142. Provision of personal protective equipment and related training?

The company provides training and instructions for safe application and use of personal protective equipment. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.
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143. Member of the Roundtable on Sustainable Palm Oil (RSPO)?

[Externally verified] 2011 - The company has a joint smallholder scheme with the Republic of Gabon in which it has a 49% stake, under the company SOTRADER, which is also an RSPO member as of 2015.

144. RSPO-certified within three years of joining the RSPO or by November 2010 for companies joining prior to finalisation of the RSPO certification systems in November 2007?

[Externally verified] 2016 - The company joined the RSPO in 2011 and had its first mill built in 2015, so certification is within three years.

145. Submitted most recent RSPO Annual Communication of Progress (ACOP)?

146. Listed all countries and regions in which operates in most recent RSPO Annual Communication of Progress (ACOP)?

Gabon.

147. Time-bound plan for achieving 100% RSPO certification of estates and mills within five years or achieved 100% RSPO-certification of estates?

2021

148. Percentage of area (ha) RSPO-certified?

[Externally verified] 93747 (64.98%)

149. Percentage of scheme/plasma smallholders (ha) RSPO-certified?

This indicator is disabled as the company does not source from plasma/scheme smallholders.

150. Percentage of mills RSPO-certified?

[Externally verified] 2 (100%)

151. Time-bound plan for achieving 100% RSPO certification of scheme/plasma/ associated smallholders and outgrowers within five years or target already achieved?

2019

152. Percentage of FFB supply (tonnes) from independent smallholders/ outgrowers/third-party FFB suppliers that is RSPO-certified?

0

153. Year expected to achieve 100% RSPO certification of all palm product processing facilities?

2020

154. Percentage of all palm oil and oil palm products handled/traded/ processed (tonnes) that is RSPO-certified?

[Externally verified] 12110 (4.18%)

155. Sells or processes/trades RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

[Externally verified] Only sells Mass Balance, but processes/trades Mass Balance and Segregated.

156. Indonesia Sustainable Palm Oil (ISPO) certified (100%)?

This indicator is disabled as the company does not operate in Indonesia.

157. Malaysia Sustainable Palm Oil (MSPO) certified?

This indicator is disabled as the company does not operate in Malaysia.

158. Certified under voluntary sustainability certification scheme (e.g. ISCC, SAS, RSB, etc.)?

[Externally verified] ISCC.

159. Commitment to support smallholders?

160. Programme to support scheme/plasma smallholders?

This indicator is disabled as the company has informed ZSL that it does not source from plasma/scheme smallholders.

161. Percentage of scheme/plasma smallholders involved in programme?

This indicator is disabled as the company has informed ZSL that it does not source from plasma/scheme smallholders.

162. Programme to support independent smallholders/outgrowers?

This indicator is disabled as the company has informed ZSL that it does not source from independent smallholders or outgrowers.

163. Percentage of independent smallholders/outgrowers involved in programme?

This indicator is disabled as the company has informed ZSL that it does not source from independent smallholders or outgrowers.

164. Process used to prioritise, assess and/or engage suppliers on compliance with company's policy and/or legal requirements?

The company engages suppliers to ensure compliance with the company's policy, as well as carrying out risk assessments of mills.

165. Percentage of suppliers assessed and/or engaged on compliance with company requirements?

166. Time-bound plan to engage with all high-risk mills within three years?

2020 - The company reports that by 2020 an improved supplier engagement and monitoring system will be fully operationalised across priority supply chains.

167. Programme to support high-risk mills to become compliant with sourcing policies?

The company provides limited details of the support it provides to its high risk suppliers.

168. Regularly engages with a subset of high-risk mills?

169. Procedures in place to assess all own and third-party supplying palm oil mills for risk level?

170. Regularly assesses and categorises the risk level of all own and third-party supplying mills?

The company assesses the risk level of its supplying mills but the frequency of assessments is unclear.

171. Regularly reports the risk level of all own and third-party supplying mills identified in its supply chain?

172. Suspension or exclusion criteria for suppliers?

The company expects suppliers to uphold its Sustainable Palm Oil Policy and implement full compliance to the Olam Supplier Code (OSC), to RSPO, or to a Code that is equivalent to the OSC and approved by Olam, and states that if any supplier is found to be non-compliant, it will be investigated and corrective actions sought and if corrective actions are not implemented within 12 months, the company will cease trading with it. This applies to both own plantations and third party suppliers.

173. Time-bound action plans (including Key Performance Indicators) for suppliers to be in compliance with palm oil sourcing commitments?

2020

174. Proportion of direct and indirect supply that comes from palm oil plantations which are compliant with palm oil sourcing policies?

The company only reports that 82% of its priority product volumes are covered by its Supplier Code.

175. Commitment to ethical conduct and prohibition of corruption?

176. Commitment to ethical conduct and prohibition of corruption applies to all suppliers?

177. Progress on commitment to ethical conduct and prohibition of corruption?

The company is committed to providing training to employees on its Anti Bribery and Corruption Policy. Also, Business unit and Function heads are responsible to make sure that all employees are aware of this policy and are adhering to the same. Points for external verification have been awarded on the basis of the company's RSPO certified landbank/volume.
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178. Disclosure of the company's management approach to tax and payments to governments?

179. Whistleblowing procedure?

180. Own grievance or complaints system open to all stakeholders?

181. Details of complaints and grievances disclosed?