Sarawak Oil Palms Bhd

1. Sustainable palm oil policy or commitment for all its operations?

The company has an Environmental Sustainability Policy and a Social and Community Policy.

2. Policy or commitment applies to direct and third-party suppliers?

3. High-level position of responsibility for sustainability?

The Group Sustainability Committee reports to the Group Management Committee, which in turn reports to the Board of Directors.

4. Sustainability report published within last two years?

Sustainability Report included in Annual Report.

5. Member of multiple industry schemes or other external initiatives to improve sustainability in relation to palm oil?

6. Verification report on compliance with POIG Charter, if a POIG member?

This indicator is disabled as it is not applicable to this company.

7. Activities with government, NGOs or academic institutions to improve palm oil sustainability?

The company reports taking part in various meetings and training sessions to support MSPO certification processes and uptake, as well as collaboration with both governmental bodies and universities in various research projects relating to palm oil sustainability.

8. Total land area managed/controlled for oil palm (ha)?

120297

9. Total oil palm planted area (ha)?

88094

10. Plasma/scheme smallholders planted area (ha)?

2326 - Native Customary Rights (NCR) land development.

11. Unplanted (areas designated for future planting) (ha)?

32311 - The company states that 32,311 ha are reserves, unplanted and building sites, etc., but it is unclear how much of this has been set aside for future planting.

12. Conservation set-aside area, including HCV area (ha)?

200

13. Area for infrastructure (ha)?

The company states that 32,311 ha are reserves, unplanted and building sites, etc., but it is unclear how much of this is for infrastructure.

14. Number and names of company owned mills?

7

15. Maps or coordinates of company owned mills?

Some geo-referenced mill locations are made available on the One Oil Palm Maps Directory, but not all. The company published a static map of its palm oil mills in its Annual Report, but their exact locations are unclear. It has a webpage with addresses of its mills, but these do not pinpoint an exact location, and this source is undated.

16. Number and names of supplier mills?

17. Maps of estates/management units?

Some of the company's concessions are available on Global Forest Watch. The company has published a static map of its locations but the locations cannot be accurately determined. The company's 2015 Annual Report states "To further improve transparency towards traceable palm products, the GPS coordinates for the Group's palm oil mills, estates, refinery and kernel crushing plants would be made available by 3rd quarter 2016 on its websites." As of the 2018 assessment, these are not available. A company webpage lists the addresses of its estates, but these do not allow the exact locations or boundaries of the estates to be determined.

18. Maps of scheme/plasma smallholders?

19. Time-bound commitment to achieve 100% traceability to mill level?

The company stated in its previous Annual Reports that it was committed to trace the sources of its palm oil products up to the originating palm oil mills. However, this commitment was not time-bound, and is not stated in the most recent Annual Report.

20. Time-bound commitment to achieve 100% traceability to plantation level?

The company states it is "committed to trace the sources of its palm products to the originating sources" but it is unclear if this includes traceability to plantation level, and the commitment is not time-bound.

21. Percentage of supply traceable to mill level (above 80%)?

22. Percentage of fresh fruit bunches (FFB) from own mills traceable to plantation level (above 75%)?

23. Percentage of fresh fruit bunches (FFB) from supplier mills traceable to plantation level (above 75%)?

24. Commitment to zero deforestation?

The company commits to develop plantations only on degraded or logged-over land, but does not clearly commit to zero deforestation.

25. Deforestation commitment applies to scheme smallholders and independent suppliers?

26. Criteria for defining deforestation?

27. Evidence of monitoring deforestation?

28. Examples of habitat management and/or habitat restoration?

The company reports an ongoing project in collaboration with Sarawak Forestry Corporation, to rehabilitate its Tinbarap Conservation Forest. This was the only example of habitat management/restoration found.

29. Implementing a landscape-level approach to biodiversity conservation?

30. Commitment to biodiversity conservation?

31. Commitment to not endanger species of conservation concern, referencing international or national system of species classification?

32. Commitment to no hunting or only sustainable hunting of species?

33. Examples of species conservation activities?

34. Commitment to conduct High Conservation Value (HCV) assessments?

35. HCV commitment applies to scheme smallholders and independent suppliers?

36. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS)?

37. High Conservation Value (HCV) assessments for planting undertaken prior to January 2015, and associated management and monitoring plans?

38. High Conservation Value (HCV) assessments for all estates planted since January 2015?

39. High Conservation Value (HCV) management and monitoring plans for all estates planted since January 2015?

40. Satisfactory review of all High Conservation Value (HCV) assessments undertaken since January 2015 by the HCV ALS Quality Panel?

41. Commitment to the High Carbon Stock (HCS) Approach?

42. High Carbon Stock (HCS) assessments?

43. Commitment to conduct social and environmental impact assessments (SEIAs)?

44. Social and environmental impact assessments (SEIAs) undertaken, and associated management and monitoring plans?

45. Commitment to no planting on peat of any depth?

The company commits to no peat development but it does not specify of any depth.

46. Peat commitment applies to scheme smallholders and independent suppliers?

47. Commitment to best management practices for soils and peat?

48. Landbank or planted area on peat?

65% - Approximately 65% of the company's 2010 yield was planted on peat. Data more than five years old (2011).

49. Evidence of best management practices for soils and peat?

50. Commitment to zero burning?

51. Zero burning commitment applies to scheme smallholders and independent suppliers?

52. Evidence of management and monitoring fires?

The company states that firefighting sessions are "conducted on a regular basis by respective Emergency Response Team (ERT) at each operation units".

53. Details/number of hotspots/fires in company estates?

54. Details/number of hotspots/fires within surrounding landscape/smallholders?

55. Time-bound commitment to reduce greenhouse gas (GHG) emissions intensity?

56. GHG emissions from land use change?

57. Methodology used to calculate GHG emissions?

58. Progress towards commitment to reduce GHG emissions intensity?

59. Percentage of mills with methane capture (100%)?

The company in stated in its 2016 Annual Report a target to have biogas plants at all its palm oil mills within 5 years, and in its 2017 Annual Report states "biogas plants for all the palm oil mills are in the pipeline." It is not clear if any biogas plants are yet built and functioning.

60. Time-bound commitment to improve water use per tonne of FFB Processed?

61. Time-bound commitment to improve water quality (BOD and COD)?

The company has a commitment to reduce water pollution but it makes no reference to either BOD or COD and it is not time-bound.

62. Progress towards commitment on water use?

The company reports the same water consumption figure of 1.7 MT per MT of FFB for both 2016 and 2017, thus not indicating progress.

63. Progress towards commitment on water quality (BOD and COD)?

64. Protection of natural waterways through buffer zones?

65. Evidence of treating palm oil mill effluent (POME)?

66. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers?

The company has a commitment to the "gradual" reduction of chemicals but does not commit to the reduction of pesticides or fertilisers specifically.

67. No use of paraquat?

68. No use of World Health Organisation (WHO) Class 1A and 1B pesticides?

69. No use of chemicals listed under the Stockholm Convention and Rotterdam Convention?

70. Integrated Pest Management (IPM) approach?

71. Chemical usage per ha or list of chemicals used?

72. Commitment to human rights, referencing the UN Declaration of Human Rights or UN Guiding Principles on Business and Human Rights?

The company has a policy which commits to respecting human rights but it does not refer to the UN Declaration on Human Rights.

73. Commitment to human rights applies to scheme smallholders and independent suppliers?

74. Commitment to respect legal and customary land tenure rights?

75. Commitment to respect indigenous and local communities' rights, referencing the UN Declaration on the Rights of Indigenous Peoples or ILO 169?

76. Commitment to free, prior and informed consent (FPIC)?

77. FPIC commitment applies to independent suppliers?

78. Details of free, prior and informed consent (FPIC) process available?

79. Details of process for addressing land conflicts available?

80. Commitment to mitigate impacts on food security?

81. Commitment to provide essential community services and facilities?

82. Commitment to respect all workers' rights?

83. Reference to Fundamental ILO Conventions or Free and Fair Labour Principles?

The company refers to no child labour, minimum age, no forced labour, freedom of association and collective bargaining, no discrimination, but not to equal remuneration.

84. Total number of employees?

11000 - The company states in its 2017 Annual Report that it currently has 11,441 employees.

85. Percentage or number of temporary employees?

86. Percentage or number of women employees?

3813 (33.38%)

87. Commitment to pay minimum wage?

88. Commitment to address occupational health and safety?

89. Time lost due to work-based injuries?

7.64 - For 2017, the company reports a lost-time injury rate (number of lost-time injuries per one million man-hours worked) for its plantations (7.64), milling (5.33) and downstream operations (0.78).

90. Number of fatalities as a result of work-based accidents?

2 - The company reports 2 fatalities in 2017.

91. Provision of personal protective equipment and pesticide training?

The company states training on protective equipment is reinforced following fatal accidents. It also mentions providing training to suppliers of chemicals, but does not refer specifically to providing personal protective equipment.

92. Member of the Roundtable on Sustainable Palm Oil (RSPO)?

93. Submitted most recent RSPO Annual Communication of Progress (ACOP)?

94. Listed all countries and regions in which operates in most recent RSPO Annual Communication of Progress (ACOP)?

95. Time-bound plan for achieving 100% RSPO certification of estates within 5 years or achieved 100% RSPO-certification of estates?

96. Time-bound plan for achieving 100% RSPO certification of scheme/associated smallholders within 5 years or achieved 100% RSPO-certification of scheme/associated smallholders?

97. Year expected to achieve 100% RSPO certification of all palm product processing facilities?

98. RSPO-certified within three years of joining the RSPO or by November 2010, for companies joining prior to finalisation of the RSPO certification systems in November 2007?

99. Percentage of mills RSPO-certified (above 75%)?

100. Percentage of area (ha) RSPO-certified (above 75%)?

101. Percentage of scheme/associated smallholders (ha) RSPO-certified (above 75%)?

102. Percentage of FFB supply (tonnes) from independent FFB suppliers that is RSPO-certified (above 75%)?

103. Percentage of all palm oil and oil palm products handled/traded/processed (tonnes) that are RSPO-certified (above 75%)?

104. Sells or processes/trades RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

105. Indonesia Sustainable Palm Oil (ISPO) certified (100%)?

This indicator is disabled as it is not applicable to this company.

106. Malaysia Sustainable Palm Oil (MSPO) certified?

The company states in its 2017 Annual Report "four palm oil mills, one Refinery and 50% of the Group planted areas ? have been certified under MSPO. All the planted areas of the Group are scheduled to be certified under MSPO by the end of 2018".

107. Certified under voluntary sustainability certification scheme (e.g. ISCC, SAN, RSB, etc.)?

The company states in its 2017 Annual Report "six palm oil mills, one Refinery 83% of the Group planted areas have been certified under the ISCC".

108. Programme to support scheme smallholders?

109. Number or percentage of scheme smallholders involved in programme?

110. Programme to support independent smallholders?

111. Number or percentage of independent smallholders involved in programme?

112. Process used to prioritise, assess and/or engage suppliers on compliance with company's policy and/or legal requirements?

The company states it has organised MSPO seminars for suppliers and smallholders to encourage adoption of sustainable cultivation practices.

113. Suspension or exclusion criteria for suppliers?

114. Percentage of suppliers assessed and/or engaged on compliance with company requirements?

A new article on the company's website states over 380 participants attended a briefing on MSPO certification in September 2016.

115. Commitment to ethical conduct and prohibition of corruption?

116. Whistleblowing procedure?

117. Own grievance or complaints system?

The company's whistleblowing policy states that it has a separate policy for handling employee grievances, but no further details could be found.

118. Grievance or complaints system is accessible to internal and external stakeholders?

The grievance system is for employees. It is not clear if it is also accessible to external stakeholders.

119. Details of grievances disclosed?