Permata Hijau Group

1. Sustainable palm oil policy or commitment for all its operations?

2. Sustainable palm oil policy or commitment applies to all suppliers?

3. High-level position of responsibility for sustainability?

4. One or more members within the board of the company have responsibility for sustainability?

This indicator is disabled as the company does not have a Board of Directors.

5. Percentage or number of women in senior management team?

6. Percentage or number of women board members?

This indicator is disabled as the company does not have a Board of Directors.

7. Member of multiple industry schemes or other external initiatives to reduce negative environmental or social outcomes associated with palm oil production?

8. Collaboration with stakeholders to reduce negative environmental or social outcomes associated with palm oil production?

The company engages with the local community to help them to protect their common homes, HCV areas, and mangrove forest restoration. Also, it has created economic partnership programs with local village government and youth organisation to train and guide the local farmers. However, the information is undated.

9. Sustainability report published within last two years?

10. Reports through standardised reporting systems?

11. Verification report on compliance with POIG Charter, if a POIG member?

This indicator is disabled as the company is not a POIG member.

12. Climate risks assessment available?

13. Total land area managed/controlled for oil palm (ha)?

16200 - Figure includes smallholder areas.

14. Total oil palm planted area (ha)?

13000

15. Plasma/scheme smallholders planted area (ha)?

3400

16. Unplanted (areas designated for future planting) (ha)?

0

17. Conservation set-aside area, including HCV area (ha)?

100 - The company has set aside 100 ha for conservation.

18. Maps of estates/management units?

Maps of some of the company's estates are available on GFW but it is unclear if this covers all of its operations.

19. Maps of scheme/plasma smallholders?

20. Names and locations of all third-party supplying plantations?

21. Number of company-owned mills?

4

22. Names and locations of company-owned mills?

Names and coordinates of all four mills are available.

23. Number (or percentage) of company-owned mills that source from company-owned operations and/or third parties?

24. Reports total volumes (or percentages) sourced by company-owned mills that come from company-owned operations and/or third-parties?

25. Number of third party supplying mills?

176

26. Names and locations of all third-party supplying mills?

Names and coordinates of the third-party supplying mills are reported on the Traceability Dashboard. However, the total number of mills is unclear.

27. Number (or percentage) of third party supplying mills that source from their own plantations and/or third party plantations?

28. Reports total volume (or percentages) sourced from third-party supplying mills that come from the supplying mills' own operations and/or third parties?

29. Total volume (or percentage) sourced for refineries that comes from intermediary traders and/or refiners rather than directly from mills?

30. Time-bound commitment to achieve 100% traceability to mill level?

31. Percentage of supply traceable to mill level?

The company reports that it has 100% traceability to the mill level in the year 2019.

32. Time-bound commitment to achieve 100% traceability to plantation level?

33. Percentage of fresh fruit bunches (FFB) supply to own mills traceable to plantation level?

34. Percentage of supply from third-party mills traceable to plantation level?

35. Publishes traceability data at refinery level?

36. Publishes traceability data at crusher level?

37. Member of the Roundtable on Sustainable Palm Oil (RSPO)?

[Externally verified] 2006

38. RSPO-certified within three years of joining the RSPO or by November 2010, for companies joining prior to finalisation of the RSPO certification systems in November 2007?

2014

39. Submitted most recent RSPO Annual Communication of Progress (ACOP)?

40. Listed all countries and regions in which operates in most recent RSPO Annual Communication of Progress (ACOP)?

Indonesia (North Sumatra).

41. Percentage of area (ha) RSPO-certified?

42. Percentage of mills RSPO-certified?

43. Time-bound plan for achieving 100% RSPO certification of estates and mills within 5 years or achieved 100% RSPO-certification of estates?

2030 - The company has a target to achieve 100% RSPO certification by 2030. As the target is beyond five years, no points awarded.

44. Year expected to achieve 100% RSPO certification of all palm product processing facilities?

2030 - The company in its 2019 ACOP reports the target to achieve 100% RSPO certification by 2030.

45. Percentage of scheme/plasma smallholders (ha) RSPO-certified?

46. Time-bound plan for achieving 100% RSPO certification of scheme/plasma/associated smallholders and outgrowers within 5 years or target already achieved?

2030 - The company in its 2019 ACOP reports the target to achieve 100% RSPO certification by 2030.

47. Percentage of FFB supply (tonnes) from independent smallholders/outgrowers/third-party FFB suppliers that is RSPO-certified?

48. Percentage of all palm oil and oil palm products handled/traded/processed (tonnes) that is RSPO-certified?

49. Sells or processes/trades RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

Segregated, Identity Preserved.

50. Indonesia Sustainable Palm Oil (ISPO) certified (100%)?

51. Malaysia Sustainable Palm Oil (MSPO) certified?

This indicator is disabled as the company does not operate in Malaysia.

52. Certified under voluntary sustainability certification scheme (e.g. ISCC, SAS, RSB)?

The company states that it has obtained an ISCC certificate in 2015. However, the information is not externally verified.

53. Commitment to zero deforestation or zero conversion of natural ecosystems?

The company states that it is committed to zero deforestation (using HCSA definition of the forest) and will not establish new plantations in High Conservation Value (HCV) and High Carbon Stock (HES) areas.

54. Commitment to zero deforestation or zero conversion of natural ecosystems applies to all suppliers?

The company in its Sustainability Policy states that it is committed to zero deforestation (using HCSA definition of the forest) and will not establish new plantations in High Conservation Value (HCV) and High Carbon Stock (HES) areas. The same policy applies to all suppliers.

55. Criteria for defining deforestation?

The company states that there will be no deforestation in the HCSA defined forests and no new planting on HCV and HCS area, and that "any non HCSA compliant deforestation after 2020 will be remediated or compensated in accordance with RSPO RACP procedure".

56. Evidence of monitoring deforestation?

57. Evidence of monitoring deforestation in supplier operations?

58. Amount of illegal/non-compliant deforestation recorded in own operations?

59. Amount of illegal/non-compliant deforestation recorded in supplier operations?

60. Commitment to restoration of non-compliant deforestation/conversion?

The company's policy states "any non HCSA compliant deforestation after 2020 will be remediated or compensated in accordance with RSPO RACP procedure". Partial points have been awarded as a commitment covering restoration of all non-compliant deforestation/conversion was not found.

61. Commitment to restoration of non-compliant deforestation/conversion applies to all suppliers?

The company's policy states "any non HCSA compliant deforestation after 2020 will be remediated or compensated in accordance with RSPO RACP procedure". Partial points have been awarded as a commitment covering restoration of all non-compliant deforestation/conversion was not found. The policy applies to all suppliers.

62. Implementing a landscape or jurisdictional level approach?

63. Commitment to biodiversity conservation?

64. Commitment to biodiversity conservation applies to all suppliers?

65. Identified species of conservation concern, referencing international or national system of species classification?

66. Examples of species and/or habitat conservation management?

67. Commitment to no hunting or only sustainable hunting of species?

The company only states that it ensures there is no hunting of "protected species" in its concession area.

68. Commitment to no hunting or only sustainable hunting of species applies to all suppliers?

The company only states that it ensures there is no hunting of "protected species" in its concession area. The same applies to suppliers as well.

69. Commitment to conduct High Conservation Value (HCV) assessments?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower. The company also makes this commitment in its own policy.

70. Commitment to conduct High Conservation Value (HCV) assessments applies to all suppliers?

71. High Conservation Value (HCV) assessments for planting undertaken prior to January 2015, and associated management and monitoring plans?

72. High Conservation Value (HCV) assessments for all estates planted since January 2015?

This indicator is disabled as the company has not undertaken any new planting since January 2015.

73. High Conservation Value (HCV) management and monitoring plans for all estates planted since January 2015?

This indicator is disabled as the company has not undertaken any new planting since January 2015.

74. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS)?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower.

75. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS) applies to all suppliers?

76. Satisfactory review of all High Conservation Value (HCV) assessments undertaken since January 2015 by the HCV ALS Quality Panel?

This indicator is disabled as the company has not undertaken any new planting since January 2015.

77. Commitment to the High Carbon Stock (HCS) Approach?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower.

78. Commitment to the High Carbon Stock (HCS) Approach applies to all suppliers?

The company in its Sustainability Policy commits to conduct HCS assessment. The same applies to all the suppliers. However, the application of the HCS approach toolkit is not mentioned explicitly.

79. High Carbon Stock (HCS) assessments available?

This indicator is disabled as the company has not undertaken any new planting since January 2016.

80. Commitment to conduct social and environmental impact assessments (SEIAs)?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower. The company also makes this commitment in its sustainability policy.

81. Commitment to conduct social and environmental impact assessments (SEIAs) applies to all suppliers?

82. Social and environmental impact assessments (SEIAs) available, and associated management and monitoring plans?

83. Commitment to no planting on peat of any depth?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower.

84. Commitment to no planting on peat of any depth applies to all suppliers?

The company in its Sustainability Policy states its commitment to no planting on peat, the same applies to all the suppliers. But it does not specify any depth.

85. Landbank or planted area on peat (ha)?

86. Implementation of commitment to no planting on peat of any depth?

87. Commitment to best management practices for soils and peat?

The company commits to best management practices for peat only.

88. Commitment to best management practices for soils and peat applies to all suppliers?

The company in Sustainability Policy states its commitment to best management practices for peat only. The policy applies to all suppliers.

89. Evidence of best management practices for soils and peat?

90. Commitment to zero burning?

91. Commitment to zero burning applies to all suppliers?

92. Evidence of fire monitoring and management?

93. Details/number of hotspots/fires in company estates?

94. Details/number of hotspots/fires within surrounding landscape/smallholders?

95. Time-bound commitment to reduce greenhouse gas (GHG) emissions intensity?

96. GHG emissions intensity?

97. GHG emissions from land use change?

This indicator is disabled as the company has not undertaken any new planting since January 2015.

98. Progress towards commitment to reduce GHG emissions intensity?

99. Methodology used to calculate GHG emissions?

100. Percentage of mills with methane capture (100%)?

101. Time-bound commitment to improve water use intensity?

The company only commits to improving water use. The commitment is not time-bound.

102. Water use intensity?

103. Progress towards commitment on water use intensity?

104. Time-bound commitment to improve water quality (BOD and COD)?

105. Progress towards commitment on water quality (BOD and COD)?

106. Treatment of palm oil mill effluent (POME)?

107. Treatment of palm oil refinery effluent (PORE)?

108. Commitment to protect natural waterways through buffer zones?

109. Implementation of commitment to protect natural waterways through buffer zones?

110. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers?

The company commits to minimising chemical pesticides only.

111. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers, applies to all suppliers?

The company commits to minimising chemical pesticides only. The policy applies to all suppliers.

112. Commitment to no use of paraquat?

113. Commitment to no use of paraquat applies to all suppliers?

114. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides?

115. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides applies to all suppliers?

116. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention?

117. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention applies to all suppliers?

118. Chemical usage per ha or list of chemicals used?

119. Implementation of commitment to minimise inorganic fertiliser use?

120. Integrated Pest Management (IPM) approach?

The company's policy states it will promote the use of integrated pest management, but no further details are given.

121. Waste management system in place to avoid negative impacts?

122. Commitment to human rights?

123. Commitment to human rights applies to all suppliers?

124. Progress on human rights commitment?

125. Commitment to respect indigenous and local communities' rights?

The company states that it follows FPIC and respects the right of local communities to give or withhold consent to the land to which they hold legal rights. However, there is no reference to the UN Declaration ILO Indigenous and Tribal Peoples Convention (No. 169).

126. Commitment to indigenous and local communities' rights applies to all suppliers?

The company states that it follows FPIC and respects the right of local communities to give or withhold consent to the land to which they hold legal rights. The same applies to suppliers. However, there is no reference to the UN Declaration ILO Indigenous and Tribal Peoples Convention (No. 169).

127. Commitment to respect legal and customary land tenure rights?

The company only commits to customary/legal rights and to follow the principle of FPIC.

128. Commitment to legal and customary land rights applies to all suppliers?

The company only commits to customary/legal rights and to follow the principle of FPIC. The same applies to all suppliers.

129. Commitment to free, prior and informed consent (FPIC)?

The company commits under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower. The company also makes this commitment in its own policy.

130. Commitment to free, prior and informed consent (FPIC) applies to all suppliers?

131. Details of free, prior and informed consent (FPIC) process available?

The RSPO Principles and Criteria 2018 contain guidance and requirements on the process to conduct free, prior and informed consent (FPIC). Points have therefore been awarded on the basis of the company's commitments under the RSPO New Planting Procedures (NPP) as an RSPO member reporting as a grower.

132. Examples of local stakeholder engagement to prevent conflicts?

133. Details of process for addressing land conflicts available?

134. Supports the inclusion of women across palm oil operations, including addressing barriers faced?

135. Commitment to mitigate impacts on food security?

The company states that it will strive to prevent the negative impact on local food security. But, how it will assist the local community is unclear.

136. Commitment to mitigate impacts on food security applies to all suppliers?

The company, in its Sustainability Policy, states that it will strive to prevent the negative impact on local food security, but how it will assist the local community in mitigating the same is unclear. The respective policy applies to all the suppliers.

137. Progress on commitment to mitigate impacts on food security?

138. Commitment to provide essential community services and facilities?

139. Progress on commitment to provide essential community services and facilities?

140. Commitment to provide business/work opportunities for local communities?

141. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles?

142. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles applies to all suppliers?

143. Progress on commitment to respect all workers' rights?

144. Commitment to eliminate gender related discrimination with regards to employment?

145. Commitment to eliminate gender related discrimination with regards to employment applies to all suppliers?

146. Progress on commitment to eliminate gender related discrimination with regards to employment?

147. Percentage or number of temporary employees?

148. Percentage or number of women employees?

149. Commitment to pay at least minimum wage?

150. Commitment to pay at least minimum wage applies to all suppliers?

151. Progress on commitment to pay at least minimum wage?

152. Reporting of salary by gender?

153. Commitment to address occupational health and safety?

154. Commitment to address occupational health and safety applies to all suppliers?

155. Provision of personal protective equipment and related training?

156. Time lost due to work-based injuries?

157. Number of fatalities as a result of work-based accidents?

158. Commitment to support smallholders?

The company states that it supports the inclusion of smallholders and outgrower into supply chain. However, details about the types of support provided is not mentioned.

159. Programme to support scheme/plasma smallholders?

160. Percentage of scheme/plasma smallholders involved in programme?

161. Programme to support independent smallholders/outgrowers?

The company in its ACOP 2018, states that it supports independent smallholder group by providing seedlings. No further details provided.

162. Percentage of independent smallholders/outgrowers involved in programme?

163. Process used to prioritise, assess and/or engage suppliers on compliance with company's policy and/or legal requirements?

164. Number or percentage of suppliers assessed and/or engaged on compliance with company's policy and/or legal requirements?

165. Suspension or exclusion criteria for suppliers?

166. Time-bound action plans (including Key Performance Indicators) for suppliers to be in compliance with palm oil sourcing commitments?

167. Proportion of direct and indirect supply that comes from palm oil plantations which are compliant with palm oil sourcing policies?

168. Time-bound plan to engage with all high risk mills within 3 years?

169. Programme to support high risk mills to become compliant with sourcing policies?

170. Regularly engages with a subset of high risk mills?

171. Procedures in place to assess all own and third party supplying palm oil mills for risk level?

172. Regularly assesses and categorises the risk level of all their own and third party supplying mills?

173. Regularly reports the risk level of all own and third party supplying mills identified in its supply chain?

174. Commitment to ethical conduct and prohibition of corruption?

175. Commitment to ethical conduct and prohibition of corruption applies to all suppliers?

176. Progress on commitment to ethical conduct and prohibition of corruption?

177. Disclosure of the company's management approach to tax and payments to governments?

178. Whistleblowing procedure?

179. Own grievance or complaints system open to all stakeholders?

180. Details of complaints and grievances disclosed?

The company reports five complaints received relating to deforestation, burning on peatland, and relating to labour benefits.