Anglo-Eastern Plantations plc

1. Sustainable palm oil policy or commitment for all its operations?

The company has published a sustainable palm oil policy which covers all palm oil operations.

2. Sustainable palm oil policy or commitment applies to all suppliers?

The company has published a sustainable palm oil policy which applies to all suppliers.

3. High-level position of responsibility for sustainability?

The company has an Environmental Health and Safety (EHS) and Sustainability Manager who is responsible for sustainability.

4. One or more members within the board of the company have responsibility for sustainability?

The company's Finance Director is responsible for Environmental Health and Safety (EHS) and Sustainability.

5. Percentage or number of women in senior management team?

1 (16.66%) - The company reports the number of women as one out of six members of the senior management team.

6. Percentage or number of women board members?

3 (17.64%) - The company reports three women and fourteen men as the board members.

7. Member of multiple industry schemes or other external initiatives to reduce negative environmental or social outcomes associated with palm oil production?

8. Collaboration with stakeholders to reduce negative environmental or social outcomes associated with palm oil production?

9. Sustainability report published within last two years?

10. Reports through standardised reporting systems?

11. Verification report on compliance with POIG Charter, if a POIG member?

This indicator is disabled as the company is not a POIG member.

12. Climate risks assessment available?

The company has a climate risk assessment available. The report includes risks and the company's management approach to each risk however, the company does not include metrics and targets, and the information is not externally verified, therefore partial points have been awarded.

13. Lists countries and operations?

Plantations - Malaysia and Indonesia (North Sumatera, Bengkulu, South Sumatera, Riau, Bangka, Kalimantan) and Mills - Indonesia (North Sumatera, Bengkulu, Riau, Kalimantan).

14. Lists countries sourcing from?

Plasma Smallholders Plantations - Indonesia (North Sumatera, South Sumatera, Bangka, Kalimantan).

15. Total land area managed/controlled for oil palm (ha)?

70442 - The company states its total landholding is 127,987 ha which consists of oil palm and rubber plantations. 70442 ha is reported to be planted with oil palm however, the total area devoted to oil palm cultivation including unplanted areas, areas under conservation, etc is unclear. Hence awarded partial points.

16. Total oil palm planted area (ha)?

74942 - The company reports its total oil palm planted area as 74942 ha.

17. Scheme smallholders planted area (ha)?

4500 - The company reports its total plasma smallholders planted area as 4500 ha.

18. Unplanted (areas designated for future planting) (ha)?

16866 - The company reports its plantable reserves for oil palm are 16,866 ha.

19. Conservation set-aside area, including HCV area (ha)?

12936 - The company states 7,831 ha as riparian reserves and 5,105 ha as areas of HCV within its landbank.

20. Maps of estates/management units?

The company published a dated static map with 17 estates marked on it, as well 15 undated geo-referenced maps of individual estates.

21. Maps of scheme smallholders?

The company reports geo-referenced maps of scheme smallholders however they are undated.

22. Names and locations of all third-party supplying plantations?

The company provides the names and static maps of third-party supplying plantations, these maps only cover independent smallholders and not all third party suppliers.

23. Number of company-owned mills?

6 - The company reports the number of mills owned by it as six and also states that the construction of the seventh mill in North Sumatera is expected to be completed by the year 2022.

24. Names and locations of company-owned mills?

The company provides the names and coordinates of company-owned mills.

25. Number (or percentage) of company-owned mills that source from company-owned operations and third parties?

The company report that all mills source from both company-owned and third parties.

26. Reports total volumes (or percentages) sourced by company-owned mills that come from company-owned operations and third-parties?

The company reports producing 1.15 million mt of FFB from its own plantations and 1.4 million mt of FFP from smallholder plantations.

27. Number of third party supplying mills?

This indicator is disabled as the company does not source from third-party supplying mills.

28. Names and locations of all third-party supplying mills?

This indicator is disabled as the company does not source from third-party supplying mills.

29. Number (or percentage) of third party supplying mills that source from their own plantations and third party plantations?

This indicator is disabled as the company does not source from third-party supplying mills.

30. Reports total volume (or percentages) sourced from third-party supplying mills that come from the supplying mills' own operations and third parties?

This indicator is disabled as the company does not source from third-party supplying mills.

31. Total volume (or percentage) sourced for refineries that comes from intermediary traders and/or refiners rather than directly from mills?

This indicator is disabled as the company sources only directly from mills.

32. Time-bound commitment to achieve 100% traceability to mill level?

This indicator is disabled as the company does not source from third-party supplying mills.

33. Percentage of supply traceable to mill level?

This indicator is disabled as the company does not source from third-party supplying mills.

34. Time-bound commitment to achieve 100% traceability to plantation level?

The company has already achieved 100% traceability to plantation level.

35. Percentage of fresh fruit bunches (FFB) supply to own mills traceable to plantation level?

All six mills have traceability to the plantation level. However, data is not externally verified. Hence no additional points were awarded.

36. Percentage of supply from third-party mills traceable to plantation level?

This indicator is disabled as the company does not source from third-party supplying mills.

37. Publishes traceability data at refinery level?

This indicator is disabled as the company does not own refineries.

38. Publishes traceability data at crusher level?

This indicator is disabled as the company does not own palm kernel crushing facilities.

39. Member of the Roundtable on Sustainable Palm Oil (RSPO)?

40. RSPO-certified within three years of joining the RSPO or by November 2010, for companies joining prior to finalisation of the RSPO certification systems in November 2007?

41. Submitted most recent RSPO Annual Communication of Progress (ACOP)?

42. Percentage of area (ha) RSPO-certified?

43. Percentage of mills RSPO-certified?

44. Time-bound plan for achieving 100% RSPO certification of estates and mills within 5 years?

45. Time-bound plan for achieving 100% RSPO certification of all palm product processing facilities within 5 years?

This indicator is disabled as the company is only a grower or miller.

46. Percentage of scheme smallholders (ha) RSPO-certified?

47. Time-bound plan for achieving 100% RSPO certification of scheme/associated smallholders and outgrowers within 5 years or target already achieved?

48. Percentage of FFB supply (tonnes) from independent smallholders/outgrowers/third-party FFB suppliers that is RSPO-certified?

49. Percentage of all palm oil and oil palm products handled/traded/processed (tonnes) that is RSPO-certified?

This indicator is disabled as the company is only a grower or miller.

50. Sells RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

51. Processes/trades RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

52. Indonesia Sustainable Palm Oil (ISPO) certified (100%)?

[Externally verified] The company is only partially ISPO certified. Hence partial points are awarded.

53. Malaysia Sustainable Palm Oil (MSPO) certified?

[Externally verified] The company has MSPO certified its entire 3,453 ha of oil palm plantation in Malaysia.

54. Certified under voluntary sustainability certification scheme (e.g. ISCC, SAS, RSB)?

The company reports ISCC certification of five estates but four are expired. None are reported on the ISCC website.

55. Commitment to zero conversion of natural ecosystems?

56. Commitment to zero deforestation?

The company commits to zero deforestation.

57. Commitment to zero deforestation applies to all suppliers?

The company commits all suppliers to zero deforestation.

58. Criteria and cut-off date for defining deforestation?

The company has reported zero deforestation and specifies any deforestation/conversion past June 2019 will not be accepted.

59. Criteria and cut-off date for defining deforestation in supplier operations?

The company defines deforestation for suppliers as the removal of HCV and HCS areas and specifies any deforestation/conversion past September 2019 will not be accepted in supplier operations.

60. Evidence of monitoring deforestation and/or ecosystem conversion?

The company has reported performing periodical patrols to monitor conservation and biodiversity areas in supplier operations. The extent of the area monitored and timeframe are unclear.

61. Evidence of monitoring deforestation and/or ecosystem conversion in supplier operations?

The company has reported having set up deforestation alerts with buyers. However, The methodology, extent of area being monitored for deforestation, and time frame are unclear.

62. Amount of deforestation and/or ecosystem conversion recorded in own operations since cut-off date?

63. Amount of deforestation and/or ecosystem conversion recorded in supplier operations since cut-off date?

64. Commitment to restoration of deforestation/conversion?

65. Commitment to restoration of deforestation/conversion applies to all suppliers?

66. Implementing a landscape or jurisdictional level approach?

67. Biodiversity policy?

The company has no biodiversity policy but in general terms, it states to protect biodiversity.

68. Biodiversity policy applies to all suppliers?

69. Identified species of conservation concern, referencing international or national system of species classification?

The company has identified several species of conservation concern, referencing IUCN and CITES systems of species classification.

70. Examples of species and/or habitat conservation management?

The company HCV management and monitoring plan states that it has planted trees along riparian areas to prevent erosion, erected signs to indicate the area, and carries out patrols to monitor illegal logging, burning, hunting, and other activities. The information is not externally verified.

71. Commitment to no hunting or only sustainable hunting of species?

The company commits to no hunting of all species.

72. Commitment to no hunting or only sustainable hunting of species applies to all suppliers?

The company commits to no hunting of all species. This applies to all suppliers.

73. Commitment to conduct High Conservation Value (HCV) assessments?

The company commits to conduct HCV assessments.

74. Commitment to conduct High Conservation Value (HCV) assessments applies to all suppliers?

The company commits all suppliers to conduct HCV assessments.

75. High Conservation Value (HCV) assessments for planting undertaken prior to January 2015, and associated management and monitoring plans?

[Externally verified] The company reports some HCV assessments it is unclear if assessments cover all planting undertaken prior to January 2015. The company reports a generic monitoring plan for all estates. However, the details are unclear. The HCV assessment of PT Kahayan Agro Plantation is prepared by Aksenta, hence externally verified.

76. High Conservation Value (HCV) assessments for all estates planted since January 2015?

The company self-reports one HCV assessment for planting since January 2015. It is unclear if it covers all new planting.

77. High Conservation Value (HCV) management and monitoring plans for all estates planted since January 2015?

The company self-reports one HCV assessment which includes a management and monitoring plan for planting since January 2015. It is unclear if it covers all new planting.

78. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS)?

The company commits to only use licensed HCV assessors accredited by the HCV Resource Network's ALS.

79. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS) applies to all suppliers?

80. Satisfactory review of all High Conservation Value (HCV) assessments undertaken since January 2015 by the HCV ALS Quality Panel?

81. Commitment to the High Carbon Stock (HCS) Approach?

The company has committed to applying the HCS Approach, as defined by the HCS Approach Toolkit.

82. Commitment to the High Carbon Stock (HCS) Approach applies to all suppliers?

The company's commitment to the supplier only includes no development within HCS forests' nothing is mentioned regarding the HCS approach.

83. High Carbon Stock (HCS) assessments available?

[Externally verified] The HCS report of PT Kahayan Agro Plantation is publicly available.

84. Peer review of all High Carbon Stock (HCS) assessments undertaken since April 2015 by the HCSA Quality Assurance Process?

[Externally verified] The Peer review report of the HCS assessment of PT Kahayan Agro Plantation is publicly available.

85. Commitment to conduct social and environmental impact assessments (SEIAs)?

The company commits to conduct social and environmental impact assessments.

86. Commitment to conduct social and environmental impact assessments (SEIAs) applies to all suppliers?

87. Social and environmental impact assessments (SEIAs) available, and associated management and monitoring plans?

The social management plan for PT Kahayan Agro Plantation is available, however, The impact assessment unavailable. Septate EIAs and monitoring plans are available for other estates, however no SEIAs are available.

88. Commitment to no planting on peat of any depth?

The company commits to no planting on peat of any depth.

89. Commitment to no planting on peat of any depth applies to all suppliers?

The company commits all suppliers to no planting on peat of any depth.

90. Landbank or planted area on peat (ha)?

9705 - The company has reported a total area of 9,705 ha of landbank planted on peat. The information is between two and five years old. The company reports annual peat landbank figures at two estate locations, PT CPA and PT HPP which is 1,192 ha in 2022, however this does not cover all operations.

91. Implementation of commitment to no planting on peat of any depth?

The company also reports to implement no planting on peat commitment since 2019 at two estate locations, PT CPA and PT HPP. The company reports annual peat landbank figures at these locations which have not changed from 1,192 ha in 2019 to 2022, however this does not cover all operations.

92. Commitment to best management practices for soils and peat?

The company commits to best management practices for soils and peat.

93. Commitment to best management practices for soils and peat applies to all suppliers?

The company commits all suppliers to best management practices for soils and peat.

94. Evidence of best management practices for soils and peat?

The company has provided multiple pieces of evidence in the form of pictures of terracing to prevent rainfall runoff, stop bunds for water and erosion control, field application of empty FFB's, water level management for peat, ground cover management with legumes, mulching of empty FFB's. The information is self-reported, and therefore partial points have been awarded.

95. Commitment to zero burning?

The company commits to zero burning.

96. Commitment to zero burning applies to all suppliers?

The company commits all suppliers to zero burning.

97. Evidence of fire monitoring and management?

The company reports evidence for fire monitoring and management on its website and annual report 2021.

98. Details/number of hotspots/fires in company estates?

The company reports a total of 5 hotspots between 2020 - 2021.

99. Details/number of hotspots/fires within surrounding landscape/smallholders?

100. Time-bound commitment to reduce greenhouse gas (GHG) emissions intensity?

The company reports a commitment to reduce absolute scope 1 and 2 emissions by 20.5% by 2030 from a 2019 baseline. No commitment to GHG emissions intensity is reported.

101. GHG emissions intensity?

The company has reported GHG emissions intensity in its annual report.

102. GHG emissions from land use change?

The company has reported GHG emissions from land-use change as547,498 tCO2e for the year 2021.

103. Progress towards commitment to reduce GHG emissions intensity?

The company reports that its overall GHG emission intensity in 2021 was 751,548 tCO2e. but in 2020 it was 886,914 tCO2e. Hence it clearly shows progress toward a commitment to reduce GHG emissions intensity.

104. Methodology used to calculate GHG emissions?

The company uses the World Resources Institute ("WRI") Greenhouse Gas (GHG) Protocol (revised version) and Defra's Environmental Reporting Guidelines] methodology to calculate GHG emissions.

105. Percentage of mills with methane capture (100%)?

The company has reported that four out of six mills have methane capture. As not 100% of mills have methane capture, partial points have been awarded.

106. Time-bound commitment to improve water use intensity?

107. Water use intensity?

108. Progress towards commitment on water use intensity?

109. Time-bound commitment to improve water quality (BOD and COD)?

110. Progress towards commitment on water quality (BOD and COD)?

111. Treatment of palm oil mill effluent (POME)?

The company has reported the treatment of POME in its 2021 Annual Report.

112. Treatment of palm oil refinery effluent (PORE)?

This indicator is disabled as the company does not own refineries.

113. Commitment to protect natural waterways through buffer zones?

The company commits to protect natural waterways through buffer zones.

114. Implementation of commitment to protect natural waterways through buffer zones?

The company reports the implementation of the commitment to protecting natural waterways through buffer zones and the company also has documents detailing its SOP.

115. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers?

The company commits to minimise the use of chemical fertilisers and pesticides.

116. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers, applies to all suppliers?

The company commits all suppliers to minimise the use of chemical fertilisers and pesticides.

117. Commitment to no use of paraquat?

The company commits to only use paraquat in exceptional circumstances.

118. Commitment to no use of paraquat applies to all suppliers?

119. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides?

The company commits to not use World Health Organisation (WHO) Class 1A and 1B pesticides.

120. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides applies to all suppliers?

The company commits all suppliers to not use World Health Organisation (WHO) Class 1A and 1B pesticides.

121. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention?

The company commits to not use Stockholm and Rotterdam Convention chemicals.

122. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention applies to all suppliers?

The company commits suppliers to only use Stockholm and Rotterdam Convention chemicals in exceptional circumstances.

123. Chemical usage per ha or list of chemicals used?

The company has published a list of chemicals used.

124. Implementation of commitment to minimise inorganic fertiliser use?

The company reports a few evidence and pictures on its website in concern about reducing the use of chemical fertilizers. However, the information is not externally verified.

125. Integrated Pest Management (IPM) approach?

The company has reported having an Integrated Pest Management approach and provides multiple examples of it in its Annual Report 2021. The company uses barn owls to control the rat population, and has introduced plants such as Turnera subulata, Cassia cobanensis and Antigonon leptopus to attract natural predators for biological control of bagworms and leaf-eating caterpillars. However, the information is self-reported.

126. Waste management system in place to avoid negative impacts?

The company report waste management systems for B-3 waste and Non B-3 waste/ Domestic waste.

127. Commitment to human rights?

The company commits to the Universal Declaration of Human Rights.

128. Commitment to human rights applies to all suppliers?

The company commits suppliers to the Universal Declaration of Human Rights.

129. Progress on human rights commitment?

The company provides limited evidence of progress on human rights, only reporting that it conducts training, but no details are reported.

130. Commitment to respect indigenous and local communities' rights?

The company commits to the UN Declaration on the Rights of Indigenous Peoples.

131. Commitment to indigenous and local communities' rights applies to all suppliers?

The company has reported its commitment to respect indigenous and local communities' rights but does not reference the UN Declaration or the ILO Indigenous and Tribal Peoples Convention (no. 169). However, This commitment applies to all suppliers of the company.

132. Commitment to respect legal and customary land tenure rights?

The company commits to respect legal and customary land tenure rights.

133. Commitment to respect legal and customary land rights applies to all suppliers?

The company commits suppliers to respect legal and customary land tenure rights.

134. Commitment to free, prior and informed consent (FPIC)?

The company commits to respect FPIC.

135. Commitment to free, prior and informed consent (FPIC) applies to all suppliers?

The company commits all suppliers to respect FPIC.

136. Details of free, prior and informed consent (FPIC) process available?

The company has reported the process for free, prior and informed consent (FPIC) on its website. However, limited information is reported.

137. Examples of local stakeholder engagement to prevent conflicts?

The company has reported that it prevents disputes by regular meetings with the village representatives, no details of this process are reported. This information is limited and self-reported, therefore partial points have been awarded.

138. Details of process for addressing land conflicts available?

The company provides details of process for addressing land conflicts.

139. Supports the inclusion of women across palm oil operations, including addressing barriers faced?

140. Commitment to mitigate impacts on food security?

The company commits to ensure food security for local communities through assisting with culturally relevant and appropriate crop diversity.

141. Progress on commitment to mitigate impacts on food security?

The company has reported that it provides food for local people and employee at affordable prices as well as donates food to local communities. However, the information is self-reported.

142. Commitment to provide essential community services and facilities?

The company commits to provide essential community services and facilities.

143. Progress on commitment to provide essential community services and facilities?

[Externally verified] The company has reported that it provides education, builds schools, mosques, vehicles, churches, and sports facilities. The company also provided an image of a clean water supply, however, the information is self-reported and undated.

144. Commitment to provide business/work opportunities for local communities?

The company commits to providing work opportunities for local communities.

145. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles?

The company commits to all Fundamental ILO Conventions.

146. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles applies to all suppliers?

147. Progress on commitment to respect all workers' rights?

148. Commitment to eliminate gender related discrimination with regards to employment?

The company commits to prevent employment-related discrimination based on gender.

149. Commitment to eliminate gender related discrimination with regards to employment applies to all suppliers?

150. Progress on commitment to eliminate gender related discrimination with regards to employment?

The company has reported that it has a gender committee that addresses sexual harassment. However, information is undated.

151. Percentage or number of temporary employees?

6191 (44.83%) - The company has reported the number of part-time field workers in its 2021 Annual Report.

152. Percentage or number of women employees?

2718 (19.68%) - The company reports the total number of female employees in its Annual Report.

153. Commitment to pay a Decent Living wage?

The company commits to paying a legal minimum wage. Therefore, partial points are awarded.

154. Commitment to pay a Decent Living wage applies to all suppliers?

The company commits to paying a legal minimum wage. This applies to all of its suppliers. Therefore, partial points are awarded.

155. Progress on commitment to pay a Decent Living wage?

156. Reporting of salary by gender?

157. Commitment to address occupational health and safety?

The company commits to address health and safety at work for all workers.

158. Commitment to address occupational health and safety applies to all suppliers?

The company commits all suppliers to address health and safety at work for all workers.

159. Provision of personal protective equipment and related training?

The company reports the provision of PPE and training in its Annual Report and website.

160. Time lost due to work-based injuries?

20.42 - The company reports a frequency rate of 20.42 "(lost time accident rate) per 100,000 working hours" in 2020.

161. Number of fatalities as a result of work-based accidents?

1 - The company reports 1 fatality in 2020.

162. Commitment to support smallholders?

The company has published a commitment to support smallholders.

163. Programme to support scheme smallholders?

The company reports that it provides technical and management training, assisting farmers to obtain certification. However, the information is undated.

164. Percentage of scheme smallholders involved in programme?

165. Programme to support independent smallholders?

[Externally verified] The company reports that it provides technical and management training, assisting farmers to obtain certification. However, the information is self-reported. Hence partial points are awarded.

166. Percentage of independent smallholders/outgrowers involved in programme?

167. Process used to prioritise, assess and/or engage suppliers on compliance with company's policy and/or legal requirements?

168. Number or percentage of suppliers assessed and/or engaged on compliance with company's policy and/or legal requirements?

169. Suspension or exclusion criteria for suppliers?

170. Time-bound action plans (including Key Performance Indicators) for suppliers to be in compliance with palm oil sourcing commitments?

171. Proportion of direct and indirect supply that comes from palm oil plantations which are compliant with palm oil sourcing policies?

172. Time-bound plan to engage with all high risk mills within 3 years?

This indicator is disabled as the company does not source from mills.

173. Programme to support high risk mills to become compliant with sourcing policies?

This indicator is disabled as the company does not source from mills.

174. Regularly engages with a subset of high risk mills?

This indicator is disabled as the company does not source from mills.

175. Procedures in place to assess all own and third party supplying palm oil mills for risk level?

This indicator is disabled as the company is only a grower or miller.

176. Regularly assesses and categorises the risk level of all their own and third party supplying mills?

This indicator is disabled as the company is only a grower or miller.

177. Regularly reports the risk level of all own and third party supplying mills identified in its supply chain?

This indicator is disabled as the company is only a grower or miller.

178. Commitment to ethical conduct and prohibition of corruption?

The company commits to ethical conduct and the prohibition of corruption.

179. Commitment to ethical conduct and prohibition of corruption applies to all suppliers?

The company commits all suppliers to ethical conduct and the prohibition of corruption.

180. Progress on commitment to ethical conduct and prohibition of corruption?

181. Disclosure of the company's management approach to tax and payments to governments?

182. Whistleblowing procedure?

The company has a detailed whistleblowing policy containing its procedure.

183. Own grievance or complaints system open to all stakeholders?

The company has a standard system for grievances and complaints that is open to stakeholders.

184. Details of complaints and grievances disclosed?

The company's grievance system includes the date; issue; complainant category; actions taken; status.