Anglo-Eastern Plantations plc

1. Sustainable palm oil policy or commitment for all its operations?

The company has a sustainability policy in place which covers multiple dimensions of sustainability across the company's operations covering both social and environmental issues.

2. Sustainable palm oil policy or commitment applies to all suppliers?

The company's sustainability policy applies to all suppliers of the company.

3. High-level position of responsibility for sustainability?

The company has an Environmental Health and Safety (EHS) and Sustainability Manager who is also responsible for sustainability, and reports to the Finance Director.

4. One or more members within the board of the company have responsibility for sustainability?

The company's Finance Director is responsible for Environmental Health and Safety (EHS) and Sustainability.

5. Percentage or number of women in senior management team?

0 (0%) - The company reports the number of women as zero out of a total of five members in the senior management team.

6. Percentage or number of women board members?

3 (20%) - The company reports three women and twelve men on the board members of the company and its subsidiaries.

7. Member of multiple industry schemes or other external initiatives to reduce negative environmental or social outcomes associated with palm oil production?

8. Collaboration with stakeholders to reduce negative environmental or social outcomes associated with palm oil production?

9. Sustainability report published within last two years?

10. Reports through standardised reporting systems?

11. Verification report on compliance with POIG Charter, if a POIG member?

This indicator is disabled as the company is not a POIG member.

12. Climate risks assessment available?

13. Total land area managed/controlled for oil palm (ha)?

128,213 - The company states its total landholding is 128,213 ha, but it is unclear how much of this is for palm oil cultivation as it also has rubber plantations. 67,658 ha is reported to be planted with oil palm, but it is not clear the total area devoted to oil palm cultivation including unplanted areas, areas under conservation etc.

14. Total oil palm planted area (ha)?

71,219 - The company has reported the total oil palm planted area in its annual report 2019. This figure includes plasma smallholders.

15. Plasma/scheme smallholders planted area (ha)?

3,561 - The company reports the total plasma smallholders planted area in its annual report 2019.

16. Unplanted (areas designated for future planting) (ha)?

19,410 - Plantable reserves for oil palm.

17. Conservation set-aside area, including HCV area (ha)?

12,786 - The company reports it has identified about 7,831 ha as riparian reserves and another 4,955 ha as areas of HCV within its land. The company also details 34,187 ha of unplantable reserves and 3,135 ha of other reserves, but it is unclear if these are conserved as set aside areas.

18. Maps of estates/management units?

The company only publishes a static map with the estates marked on it.

19. Maps of scheme/plasma smallholders?

20. Names and locations of all third-party supplying plantations?

21. Number of company-owned mills?

6 - The company reports the number of mills owned by it as six and also states that the construction of the seventh mill in North Sumatera is expected to be completed by 2021.

22. Names and locations of company-owned mills?

The names and locations of all six company-owned mills are available on the GFW universal mill list.

23. Number (or percentage) of company-owned mills that source from company-owned operations and/or third parties?

All six company mills source from both company-owned and third parties.

24. Reports total volumes (or percentages) sourced by company-owned mills that come from company-owned operations and/or third-parties?

The company produced 1.03 million mt of FFB from its own plantations, and 0.91 million mt were purchased from smallholder plantations.

25. Number of third party supplying mills?

This indicator is disabled as the company does not source from third-party supplying mills.

26. Names and locations of all third-party supplying mills?

This indicator is disabled as the company does not source from third-party supplying mills.

27. Number (or percentage) of third party supplying mills that source from their own plantations and/or third party plantations?

This indicator is disabled as the company does not source from third-party supplying mills.

28. Reports total volume (or percentages) sourced from third-party supplying mills that come from the supplying mills' own operations and/or third parties?

This indicator is disabled as the company does not source from third-party supplying mills.

29. Total volume (or percentage) sourced for refineries that comes from intermediary traders and/or refiners rather than directly from mills?

This indicator is disabled as the company does not own refineries.

30. Time-bound commitment to achieve 100% traceability to mill level?

This indicator is disabled as the company does not source from third-party supplying mills.

31. Percentage of supply traceable to mill level?

This indicator is disabled as the company does not source from third-party supplying mills.

32. Time-bound commitment to achieve 100% traceability to plantation level?

The company states its supply is 100% traceable to plantation level.

33. Percentage of fresh fruit bunches (FFB) supply to own mills traceable to plantation level?

34. Percentage of supply from third-party mills traceable to plantation level?

This indicator is disabled as the company does not source from third-party supplying mills.

35. Publishes traceability data at refinery level?

This indicator is disabled as the company does not own refineries.

36. Publishes traceability data at crusher level?

This indicator is disabled as the company does not own palm kernel crushing facilities.

37. Member of the Roundtable on Sustainable Palm Oil (RSPO)?

38. RSPO-certified within three years of joining the RSPO or by November 2010, for companies joining prior to finalisation of the RSPO certification systems in November 2007?

39. Submitted most recent RSPO Annual Communication of Progress (ACOP)?

40. Listed all countries and regions in which operates in most recent RSPO Annual Communication of Progress (ACOP)?

41. Percentage of area (ha) RSPO-certified?

42. Percentage of mills RSPO-certified?

43. Time-bound plan for achieving 100% RSPO certification of estates and mills within 5 years or achieved 100% RSPO-certification of estates?

44. Year expected to achieve 100% RSPO certification of all palm product processing facilities?

This indicator is disabled as the company is only a grower or miller.

45. Percentage of scheme/plasma smallholders (ha) RSPO-certified?

46. Time-bound plan for achieving 100% RSPO certification of scheme/plasma/associated smallholders and outgrowers within 5 years or target already achieved?

47. Percentage of FFB supply (tonnes) from independent smallholders/outgrowers/third-party FFB suppliers that is RSPO-certified?

48. Percentage of all palm oil and oil palm products handled/traded/processed (tonnes) that is RSPO-certified?

This indicator is disabled as the company is only a grower or miller.

49. Sells or processes/trades RSPO-certified palm oil through Segregated or Identity Preserved supply chains?

50. Indonesia Sustainable Palm Oil (ISPO) certified (100%)?

[Externally verified] The company is only partially ISPO certified.

51. Malaysia Sustainable Palm Oil (MSPO) certified?

52. Certified under voluntary sustainability certification scheme (e.g. ISCC, SAS, RSB)?

The company reports ISCC certification of four estates/mills, but all the certificates expired on 31st January 2020.

53. Commitment to zero deforestation or zero conversion of natural ecosystems?

The company reports its commitment to no deforestation and states that it will not develop on HCS and HCV areas.

54. Commitment to zero deforestation or zero conversion of natural ecosystems applies to all suppliers?

The company's commitment to no deforestation applies to all suppliers of the company.

55. Criteria for defining deforestation?

Primary forests, HCS and HCV areas. The cut-off date beyond which deforestation would not be accepted is 15th June 2019.

56. Evidence of monitoring deforestation?

The company reports performing periodical patrols to monitor conservation and biodiversity areas. The information reported is not externally verified.

57. Evidence of monitoring deforestation in supplier operations?

58. Amount of illegal/non-compliant deforestation recorded in own operations?

59. Amount of illegal/non-compliant deforestation recorded in supplier operations?

60. Commitment to restoration of non-compliant deforestation/conversion?

61. Commitment to restoration of non-compliant deforestation/conversion applies to all suppliers?

62. Implementing a landscape or jurisdictional level approach?

63. Commitment to biodiversity conservation?

The company reports its commitment to the conservation of natural resources and biodiversity.

64. Commitment to biodiversity conservation applies to all suppliers?

65. Identified species of conservation concern, referencing international or national system of species classification?

The company has identified the species of conservation concern referencing IUCN and CITES system of species classification.

66. Examples of species and/or habitat conservation management?

The company reports it has planted trees along riparian areas within HCV areas to prevent erosion, and erected signs to indicate the area, and carries out patrols to monitor illegal logging, burning, hunting and other activities.

67. Commitment to no hunting or only sustainable hunting of species?

The company only reports its commitment to no hunting of protected animals within its conservation areas, on its website. Commitment to no hunting of all species is not reported.

68. Commitment to no hunting or only sustainable hunting of species applies to all suppliers?

69. Commitment to conduct High Conservation Value (HCV) assessments?

The company reports its commitment to no development on High Conservation Value (HCV) areas.

70. Commitment to conduct High Conservation Value (HCV) assessments applies to all suppliers?

The company's commitment to no development on High Conservation Value (HCV) areas applies to all suppliers of the company.

71. High Conservation Value (HCV) assessments for planting undertaken prior to January 2015, and associated management and monitoring plans?

[Externally verified] The HCV assessment of PT Kahayan Agro Plantation is publicly available. However, it only covers the identification of species of conservation concern. Another report for PT Kahayan Agro Plantation only covers a social management and monitoring plan. Other associated management and monitoring plans are not available.

72. High Conservation Value (HCV) assessments for all estates planted since January 2015?

No HCV assessments found. However, the company reports to have done new plantings in 2015, 2016, 2017, 2018 and 2019.

73. High Conservation Value (HCV) management and monitoring plans for all estates planted since January 2015?

74. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS)?

The company reports that 'new planting areas are surveyed by surveyors certified under the Assesor Licensing Schme (ALS) of the HCV Resource Network for High Conservation Value and High Carbon Stock areas'.

75. Commitment to only use licensed High Conservation Value (HCV) assessors accredited by the HCV Resource Network's Assessor Licensing Scheme (ALS) applies to all suppliers?

76. Satisfactory review of all High Conservation Value (HCV) assessments undertaken since January 2015 by the HCV ALS Quality Panel?

77. Commitment to the High Carbon Stock (HCS) Approach?

The company reports that 'AEP subscribes to the High Carbon Stock Approach (HCSA) for all its new plantings'.

78. Commitment to the High Carbon Stock (HCS) Approach applies to all suppliers?

The company's commitment for suppliers concerning the High Carbon Stock approach only mentions 'no development within HCS forests'. The HCS approach is not mentioned.

79. High Carbon Stock (HCS) assessments available?

[Externally verified] The HCS report of PT Kahayan Agro Plantation is complete and publicly available on the HCS website.

80. Commitment to conduct social and environmental impact assessments (SEIAs)?

The company reports that 'Social Impact Assessments (SIA) are carried out for all new developments as part of the government's requirement for Analisis Mengenai Dampak Lingkungan (AMDAL)'.

81. Commitment to conduct social and environmental impact assessments (SEIAs) applies to all suppliers?

82. Social and environmental impact assessments (SEIAs) available, and associated management and monitoring plans?

Only a social management plan for PT Kahayan Agro Plantation is available. Impact assessment could not be found.

83. Commitment to no planting on peat of any depth?

The company reports its commitment to no planting on peat regardless of depth.

84. Commitment to no planting on peat of any depth applies to all suppliers?

The company's commitment to no planting on peat regardless of depth applies to all suppliers of the company.

85. Landbank or planted area on peat (ha)?

86. Implementation of commitment to no planting on peat of any depth?

The company only reports on its website that 'There has not been any increase in our peat landbank since 2020'.

87. Commitment to best management practices for soils and peat?

The company reports its commitment to best management practices for soils and peat in its sustainability policy.

88. Commitment to best management practices for soils and peat applies to all suppliers?

The company's commitment to best management practices for soils and peat applies to all suppliers of the company.

89. Evidence of best management practices for soils and peat?

The company provides evidence in the form of pictures for terracing standard, stop bunds for water and erosion control, field application of empty FFBs, water level management for peat, ground cover management with legumes, mulching with empty FFBs, etc.

90. Commitment to zero burning?

The company reports its commitment to zero burning in its sustainability policy.

91. Commitment to zero burning applies to all suppliers?

The company's commitment to zero burning applies to all suppliers of the company.

92. Evidence of fire monitoring and management?

The company reports evidence for fire monitoring and management on its website and annual report 2019. The company has also published the pictures of fire monitoring and management on its website. The information is self-reported.

93. Details/number of hotspots/fires in company estates?

The company reports in its annual report 2019 that 'fires from unknown sources in third quarter of the year destroyed 107 palms and damaged 715 palms in ELAP and KKST' and 'During the dry weather wildfire damaged 4ha of the plantation (Sawit Graha Manunggal (SGM) and Kahayan Agro Plantation (KAP) estates).

94. Details/number of hotspots/fires within surrounding landscape/smallholders?

95. Time-bound commitment to reduce greenhouse gas (GHG) emissions intensity?

96. GHG emissions intensity?

The company reports tCO2e per tonne of CPO production (0.70), FFB production (0.27) , FFB processed (0.15) and planted area (4.07) for the year 2019. This excludes the land use change emissions.

97. GHG emissions from land use change?

The company reports GHG emissions from land use change as 155,026 tCO2e for the year 2019. This figure includes own and outgrower emissions.

98. Progress towards commitment to reduce GHG emissions intensity?

[Externally verified] The company reports its progress towards commitment to reduce GHG emissions intensity in its annual report. The company has also carried out GHG assessment for 2019 through Carbon Smart. The overall GHG emission intensity in 2019 is 431,443 tCO2e, which is less than the GHG emission intensity reported in 2018 as 630,897 tCO2e.

99. Methodology used to calculate GHG emissions?

The company reports using WBCSD/WRI Greenhouse Gas Protocol, RSPO PalmGHG Calculator to calculate GHG emissions.

100. Percentage of mills with methane capture (100%)?

The company reports it has three mills equipped with biogas plants to capture methane gas emissions. The company also reports it has a fourth biogas plant expected to be commissioned by next year in North Sumatera.

101. Time-bound commitment to improve water use intensity?

102. Water use intensity?

103. Progress towards commitment on water use intensity?

104. Time-bound commitment to improve water quality (BOD and COD)?

105. Progress towards commitment on water quality (BOD and COD)?

106. Treatment of palm oil mill effluent (POME)?

The company reports the treatment of POME in its annual report 2019 and also reports the emissions from POME treatment in its GHG report prepared by Carbon Smart.

107. Treatment of palm oil refinery effluent (PORE)?

This indicator is disabled as the company does not own refineries.

108. Commitment to protect natural waterways through buffer zones?

The company reports that areas along rivers and permanent waterways are conserved as riparian reserves.

109. Implementation of commitment to protect natural waterways through buffer zones?

The company reports limited evidence in the form of pictures, for implementation of the commitment to protecting natural waterways through buffer zones.

110. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers?

The company commits to 'use agrochemicals in ways that do not endanger the health or the environment and to promote non-chemical methods of pest management' and reduce the usage of chemical fertilisers.

111. Commitment to minimise the use of chemicals, including pesticides and chemical fertilisers, applies to all suppliers?

112. Commitment to no use of paraquat?

The company reports on its website that 'Highly toxic pesticides like Paraquat have been completely eliminated in all its estates starting 2019'.

113. Commitment to no use of paraquat applies to all suppliers?

114. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides?

The company reports its commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides, except in specific and controlled situations.

115. Commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides applies to all suppliers?

The company's commitment to no use of World Health Organisation (WHO) Class 1A and 1B pesticides applies to all suppliers of the company.

116. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention?

The company reports its commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention, except in specific and controlled situations.

117. Commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention applies to all suppliers?

The company's commitment to no use of chemicals listed under the Stockholm Convention and Rotterdam Convention, except in specific and controlled situations, applies to all suppliers of the company.

118. Chemical usage per ha or list of chemicals used?

119. Implementation of commitment to minimise inorganic fertiliser use?

The company reports a few pieces of evidence and pictures on its website concerning reducing the use of chemical ferilisers. It includes the application of empty FFBs to provide additional nutrients and land application of mill effluents.

120. Integrated Pest Management (IPM) approach?

The company reports it has an Integrated Pest Management approach and provides multiple examples on its website and in its annual report 2019.

121. Waste management system in place to avoid negative impacts?

The company reports very limited information concerning its zero waste efforts. This includes mill discharge applied as organic fertilisers, having five of the mills officially graded as Blue as per the PROPER criteria.

122. Commitment to human rights?

The company reports its commitment to support and uphold human rights in accordance with the Universal Declaration of Human Rights and the United Kingdom Modern Slavery Act 2015.

123. Commitment to human rights applies to all suppliers?

The company's commitment to support and uphold human rights in accordance with the Universal Declaration of Human Rights and the United Kingdom Modern Slavery Act 2015, applies to all suppliers of the company. However, the company also states that it does not currently have a strong mechanism in place to ensure strict compliance of this policy among its external supply chain partners and contractors, and it does not conduct external checks.

124. Progress on human rights commitment?

125. Commitment to respect indigenous and local communities' rights?

The company reports its commitment to respect indigenous and local communities' rights but does not reference the UN Declaration on the Rights of Indigenous Peoples or the ILO Indigenous and Tribal Peoples Convention (no. 169).

126. Commitment to indigenous and local communities' rights applies to all suppliers?

The company reports its commitment to respect indigenous and local communities' rights but does not reference the UN Declaration on the Rights of Indigenous Peoples or the ILO Indigenous and Tribal Peoples Convention (no. 169). This commitment applies to all suppliers of the company.

127. Commitment to respect legal and customary land tenure rights?

The company reports that it respects and recognises long-term customary and personal rights of local communities and are committed to ensuring compliance with applicable laws and regulations. Tenure rights, such as the long-term protection and sustainable use of land, forests, and fisheries are respected and upheld at all times.

128. Commitment to legal and customary land rights applies to all suppliers?

The company's commitment to legal and customary land rights applies to all suppliers of the company.

129. Commitment to free, prior and informed consent (FPIC)?

The company reports its commitment to free, prior, and informed consent (FPIC).

130. Commitment to free, prior and informed consent (FPIC) applies to all suppliers?

The company's commitment to FPIC for suppliers is unclear. The company only mentions that the long-term success of any new operation, both for the company and communities can be achieved through a dedicated Free, Prior, and Informed Consent (FPIC) process.

131. Details of free, prior and informed consent (FPIC) process available?

The company reports limited information on its website in concern of process for free, prior and informed consent (FPIC).

132. Examples of local stakeholder engagement to prevent conflicts?

The company only states it liaises regularly with village representatives to mediate on disputes.

133. Details of process for addressing land conflicts available?

134. Supports the inclusion of women across palm oil operations, including addressing barriers faced?

135. Commitment to mitigate impacts on food security?

136. Commitment to mitigate impacts on food security applies to all suppliers?

137. Progress on commitment to mitigate impacts on food security?

The company reports providing initial aid and seed capital to villagers such as fruit seedlings, fish fry, cattle and ducks to start community sustainable programs. The information is self-reported.

138. Commitment to provide essential community services and facilities?

The company reports continuing to make contributions to improve the well-being of the surrounding community. It does not explicitly mention providing essential community services and facilities.

139. Progress on commitment to provide essential community services and facilities?

The company reports providing schools and sports facilities, mosques, and churches.

140. Commitment to provide business/work opportunities for local communities?

The company mentions that 'The Group, when possible, gives priority to applications for employment from the local population and supports specific initiatives to encourage local farmers and tradesmen to act as suppliers to the Group, its employees and their dependents'.

141. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles?

No commitments could be found for the following: Right to Organise and Collective Bargaining (No. 98), Equal Remuneration (No. 100); No Discrimination (No. 111).

142. Commitment to Fundamental ILO Conventions or Free and Fair Labour Principles applies to all suppliers?

143. Progress on commitment to respect all workers' rights?

144. Commitment to eliminate gender related discrimination with regards to employment?

The company reports that it promotes a policy for the creation of equal and ethnically diverse employment opportunities including with respect to gender.

145. Commitment to eliminate gender related discrimination with regards to employment applies to all suppliers?

146. Progress on commitment to eliminate gender related discrimination with regards to employment?

147. Percentage or number of temporary employees?

9,285 (57.27%) - The company reports the number of part-time field workers in its annual report 2019.

148. Percentage or number of women employees?

4,214 (25.99%) - The company reports the number of part-time female field workers (3,969) and full-time female employees (245).

149. Commitment to pay at least minimum wage?

The company reports that all employees are paid a wage that equals or exceeds the legal minimum wage in accordance with applicable laws and regulations.

150. Commitment to pay at least minimum wage applies to all suppliers?

The company's commitment to pay at least minimum wage applies to all suppliers of the company.

151. Progress on commitment to pay at least minimum wage?

152. Reporting of salary by gender?

153. Commitment to address occupational health and safety?

The company reports providing a safe and healthy workplace environment and taking effective steps to protect employees from possible occupational safety and health hazards that might pose a direct risk of permanent injury, illness, or death.

154. Commitment to address occupational health and safety applies to all suppliers?

The company's commitment to addressing occupational health and safety applies to all suppliers of the company.

155. Provision of personal protective equipment and related training?

The company reports the provision of personal protective equipment and related training in its annual report.

156. Time lost due to work-based injuries?

The company reports that in 2019 the Ministry of Labour awarded four operating companies with the Zero Accident Awards in North Sumatera in recognition of the companies' effort to reduce accidents at workplaces. However, the company has not reported accident rates.

157. Number of fatalities as a result of work-based accidents?

158. Commitment to support smallholders?

159. Programme to support scheme/plasma smallholders?

The company provides technical and management expertise, training, and assistance in obtaining certification for the farmers.

160. Percentage of scheme/plasma smallholders involved in programme?

161. Programme to support independent smallholders/outgrowers?

This indicator is disabled as the company does not source from independent smallholders.

162. Percentage of independent smallholders/outgrowers involved in programme?

This indicator is disabled as the company does not source from independent smallholders.

163. Process used to prioritise, assess and/or engage suppliers on compliance with company's policy and/or legal requirements?

164. Number or percentage of suppliers assessed and/or engaged on compliance with company's policy and/or legal requirements?

165. Suspension or exclusion criteria for suppliers?

166. Time-bound action plans (including Key Performance Indicators) for suppliers to be in compliance with palm oil sourcing commitments?

167. Proportion of direct and indirect supply that comes from palm oil plantations which are compliant with palm oil sourcing policies?

168. Time-bound plan to engage with all high risk mills within 3 years?

This indicator is disabled as the company does not source from mills.

169. Programme to support high risk mills to become compliant with sourcing policies?

This indicator is disabled as the company does not source from mills.

170. Regularly engages with a subset of high risk mills?

This indicator is disabled as the company does not source from mills.

171. Procedures in place to assess all own and third party supplying palm oil mills for risk level?

This indicator is disabled as the company does not source from mills.

172. Regularly assesses and categorises the risk level of all their own and third party supplying mills?

This indicator is disabled as the company does not source from mills.

173. Regularly reports the risk level of all own and third party supplying mills identified in its supply chain?

This indicator is disabled as the company does not source from mills.

174. Commitment to ethical conduct and prohibition of corruption?

The company reports that it is committed to business integrity, appropriately high ethical standards, and professionalism in all its activities and operations.

175. Commitment to ethical conduct and prohibition of corruption applies to all suppliers?

176. Progress on commitment to ethical conduct and prohibition of corruption?

The company reports having policies and procedures in place in respect of bribery and corruption, with detailed guidelines and reporting requirements. It mentions that the whistleblower policies include reporting on corruption practices. It also reports that the management and senior staff undergo training programs and updates as part of their responsibility to ensure that bribery and corruption do not exist in the group's operation. New employees are also briefed on anti-corruption practices during their orientation. The company also has in place a communication channel from employees to the Senior Independent Non-Executive Director on incidences of bribery and corruption on a strictly confidential basis. The information is self-reported.

177. Disclosure of the company's management approach to tax and payments to governments?

178. Whistleblowing procedure?

The company has a detailed whistleblowing policy with a flowchart and clear description of steps taken, including how whistleblowers are protected.

179. Own grievance or complaints system open to all stakeholders?

The company has a settlement and complaint system publicly available on its website. This system is open for internal as well as external stakeholders.

180. Details of complaints and grievances disclosed?